Requesting Service and Reservation Confirmation Letter

1. Requesting Service 

Eva Riana

Double Tree by Hilton Hotel

30 Viva Street

London, 6BH 11CH

Dear Ms. Riana :

I am writing to request the use of your conference facilities for a seminar. We are planning seminar at Double Tree by Hilton Hotel, related to the application and installation of the latest technology to improve work efficiency.

The dates of the  seminar are April 13th and 14th. The hours are 8:00 AM to 6:00 PM. We are inviting delegates and guest speakers along with our employees and management staff for the seminar. We need the seminar hall to accomodate a gathering of 200 people. We also require a booking of 10 deluxe rooms for our guests.

As we discussed, we will need a projectors and screen for display, banner at the entrance and outside the seminar hall, mike for the speaker, podium, surround sound, approppriate lighting arrangement, charging points for the laptops with Wi-Fi.

On April 14th will have a catered breakfast. I would appreciate your faxing the menu choices as soon as possible, but no later than Wednesday, March 5th.

I would also appreciate receiving the projected costs for our meeting. You not need to include the lunch catering costs at this time. Could you fax or e-mail your costs projections by February 16th? I will give you final confirmation of our reservation by close of business on the 16th.

I want to thank you for your help in planning our seminar, I look forward to meeting you next week whe I come to look over your facility.

Best wishes,

Magdalena

2. Reservation Confirmation Letter

Ms . Magdalena

Marketing Manajer

Grobakz Seo Team

495 Valley

River, 10371

Dear Ms. Magdalena

This letter is confirmation of your reservation at the Double Tree by Hilton Hotel.

This letter will confirm our subsequent telephone call discusing plans for your meeting.

We understand and know what you need for your company would like to reserve our conference facilities of Aprl 13th. Delegates, employees, management staff and 200 people will attend your meeting. You will need deluxe rooms for our guests for the week’s stay.

As you request in your letter, we will provide projectors and screen for display in the large room. We also know if you need banner at the entrance and outside the seminar hall, but we must know what the article will be written in the banner. Please provide us this information two weeks before the start of the conference.

We also  provide facilities to the guests rooms, namely safety deposit, box mini bar, satellite television program. Please tell us if there are inadequate facility. This request can be submitted one week before conference.

On  April 14, we will provide a buffer breakfast. The menu choices were faxed to you last Wednesday. Please tell us your menu selection one week before conference.

As you reduested, I faxed the projected costs last week. After yoiu decide on the required equipment and the type of breakfast, we can finalize the cost estimate

We were glad have the opportunity to cooperate with your company. We look forward to showing you our facility when you visit our hotel, and we hope you are statisfied with our service.

Sincerely

Eva Riana