1. Requesting Service
Eva Riana
Eva Riana
Double Tree by Hilton Hotel
30 Viva Street
London, 6BH 11CH
Dear Ms. Riana :
I am writing to request the use of your conference
facilities for a seminar. We are planning seminar at Double Tree by Hilton
Hotel, related to the application and installation of the latest technology to
improve work efficiency.
The dates of the
seminar are April 13th and 14th. The hours are 8:00 AM to 6:00 PM. We
are inviting delegates and guest speakers along with our employees and
management staff for the seminar. We need the seminar hall to accomodate a
gathering of 200 people. We also require a booking of 10 deluxe rooms for our
guests.
As we discussed, we will need a projectors and screen for
display, banner at the entrance and outside the seminar hall, mike for the
speaker, podium, surround sound, approppriate lighting arrangement, charging
points for the laptops with Wi-Fi.
On April 14th will have a catered breakfast. I would
appreciate your faxing the menu choices as soon as possible, but no later than
Wednesday, March 5th.
I would also appreciate receiving the projected costs for
our meeting. You not need to include the lunch catering costs at this time.
Could you fax or e-mail your costs projections by February 16th? I will give
you final confirmation of our reservation by close of business on the 16th.
I want to thank you for your help in planning our seminar, I
look forward to meeting you next week whe I come to look over your facility.
Best wishes,
Magdalena
2. Reservation Confirmation Letter
Ms . Magdalena
Marketing Manajer
Grobakz Seo Team
495 Valley
River, 10371
Dear Ms. Magdalena
This letter is confirmation of
your reservation at the Double Tree by Hilton Hotel.
This letter will confirm our
subsequent telephone call discusing plans for your meeting.
We understand and know what you need for your company would
like to reserve our conference facilities of Aprl 13th. Delegates, employees,
management staff and 200 people will attend your meeting. You will need deluxe
rooms for our guests for the week’s stay.
As you request in your letter, we will provide projectors
and screen for display in the large room. We also know if you need banner at
the entrance and outside the seminar hall, but we must know what the article
will be written in the banner. Please provide us this information two weeks
before the start of the conference.
We also provide
facilities to the guests rooms, namely safety deposit, box mini bar, satellite television
program. Please tell us if there are inadequate facility. This request can be
submitted one week before conference.
On April 14, we will
provide a buffer breakfast. The menu choices were faxed to you last Wednesday.
Please tell us your menu selection one week before conference.
As you reduested, I faxed the projected costs last week.
After yoiu decide on the required equipment and the type of breakfast, we can
finalize the cost estimate
We were glad have the opportunity to cooperate with your
company. We look forward to showing you our facility when you visit our hotel,
and we hope you are statisfied with our service.
Sincerely
Eva Riana
